Privacy Policy

 
 

Dashboard Co-Op INC (“Dashboard Co-Op INC,” "we," "us", or "our") owns, administers and operates the dashboard.us website ("Site"). Dashboard Co-Op INC is committed to protecting the privacy of those who visit the Site. As such, Dashboard Co-Op INC’s privacy practices are explained in this privacy policy (“Policy”).

If you are within or are a resident of the European Economic Area (the “EEA”), Switzerland, or the United Kingdom (“UK”) (collectively, the “EU”), Dashboard Co-Op INC is the responsible party with respect to Personal Data (defined below) collected through the Services. If you have any questions or concerns at any time, please do not hesitate to contact us at 245 North Highland Avenue, Suite 230-242, Atlanta, GA 30307; or via email at info@dashboard.us.

This Policy covers how Dashboard Co-Op INC uses and treats information collected and received from you when you visit and interact with the Site. This Policy provides details on Dashboard Co-Op INC’s privacy practices in relation to the Site, including:

What kinds of personal data are collected from you through your use of the Site and how this is done;

Who collects your personal data depending on how you use the Site;

How your personal data will be used;

With whom your personal data may be shared or disseminated, under what circumstances this can occur, and what type of information is shared;

The security measures that are in place to protect against the loss, misuse, or unintentional disclosure and destruction of your personal data;

How you can access, review, edit, request deletion, and exercise other rights you have regarding personal data that Dashboard Co-Op INC has collected from you, when appropriate; and

Who to contact if you have any questions regarding this Policy and our practices regarding the collection and use of your information.

This Policy is effective as of August 1, 2022.

 

1. GENERAL PRIVACY CONSIDERATIONS

Personal data (“Personal Data”) is generally defined as any type of information that, by itself or in combination with other information, could be used to identify you, could be reasonably associated with you, or information that may be used to gain access to your personal accounts. Examples of Personal Data include, but are not limited to, your name, address, telephone number, e-mail address, username and password, Internet protocol (“IP”) addresses or other online identifiers, credit/debit card number or other financial information, professional or employment-related information, office address and other business information, demographic information, state and/or federal identification numbers (e.g., social security number), etc., or any combination thereof.

Based upon this Policy, you can, in some instances, make an informed choice as to the information you wish to share with us. As a general matter, we take reasonable precautions to protect your privacy, when appropriate, depending on the information to be protected. We cannot and do not, however, guarantee absolute privacy. As detailed in this Policy, certain information that you provide to Dashboard Co-Op INC, including Personal Data, may be disclosed and displayed publicly in certain areas of the Site for users and other third parties to use as they see fit. This disclosure, however, only relates to your name and contact information as an artist, cultural organization, or member of the creative community. We do not make your other Personal Data public. You may be able to refuse to supply certain Personal Data, with the caveat that refusing to do so may prevent you from engaging in certain Site-related activities.

This Policy only applies to information that we collect from the Site identified above, and does not apply to information that we may collect in any other forums or by other methods. Also, to the extent that our Site contains any content which conflicts with the terms of this Policy, this Policy shall control. This Policy does not apply to the privacy practices of any state agency or other organization with which Dashboard Co-Op INC may be affiliated or from which we may receive funding, data, or other resources. We make no representations and are not responsible for the privacy, information collection, disclosure, and data aggregation practices of another entity or organization. This Policy also does not apply to any other websites or databases for which Dashboard Co-Op INC or other users may provide links. Dashboard Co-Op INC is not responsible for the privacy practices and data collection policies for such external sites. Please consult the appropriate policy of each such external site or database if you have any questions about its privacy practices.

 

2. POLICY REVISIONS

We may update this Policy from time to time in response to changing legal, technical or business developments. When we update our Policy, we will take appropriate measures to inform you, consistent with the significance of the changes we make. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our Site and this Policy to check for any changes. Your continued use of the Site after any changes are made to this Policy constitutes your acceptance of the changes. If any of the changes are unacceptable to you, you should cease using the Site.

We will obtain your consent to any material Policy changes if and when this is required by applicable data protection laws. If you do not opt-in to such material changes, your information will continue to be used in a manner that is consistent with the version of this Policy under which it was collected, or the information will be deleted.

 

3. WHAT INFORMATION WE COLLECT AND HOW WE DO IT

Information can generally be collected on the Site in two ways: (1) Information that is knowingly and voluntarily input and sent by you; and (2) information that is collected automatically. If you decide to use the functions and features of the Site, you may be required to input certain Personal Data at various times. In addition, as described below, the Site automatically collects some information from you when you use and interact with them.

For example, depending upon what you want to use the Site for and how you use it, you may be required to disclose your email address and other information about yourself and/or your organization. This would be a voluntary disclosure by you of Personal Data. Such information may be available to others from your email service provider in certain circumstances (which you likely provided when you first opened your email account). Thus, Personal Data could be disclosed to other users or third parties who use the Site. The transmission of an e-mail or other communication voluntarily initiated by you to Dashboard Co-Op INC or to another user can also transmit Personal Data about you. You should not send Personal Data via unencrypted email, particularly information which you deem to be sensitive or confidential. Furthermore, any information that you provide about yourself in any posting intended to be viewed by others will result in the voluntary disclosure by you of your Personal Data. Any such information voluntarily provided by you could also be disclosed and disseminated to others outside of your intended recipient or audience.

A. Information Provided Voluntarily

There are areas of the Site where we may ask you to provide Dashboard Co-Op INC with Personal Data. For example, we collect Personal Data (and other related information) such as name, mailing and/or shipping address(es), e-mail address, telephone number, credit/debit card number or other payment information, company/organization name, occupation or job title, and areas of interest from you when you:

Order from our online store;

Make grant requests or online donations;

Communicate with Dashboard Co-Op INC or contact us with questions, comments, concerns or other inquiries;

Apply for a job; and/or

Sign up for Dashboard Co-Op INC’s mailing list(s).

B. Information Collected Automatically

The automatic collection of information refers to information collected from you that does not require you to intentionally provide information in response to particular prompts or fields. For example, a site may use "cookies." A cookie is a small text file placed automatically on your computer's web browser that is used to recognize users who have previously visited the site. In general, these cookies are persistent, and may reside and be stored on your computer after you last accessed the site (or until you delete or otherwise disable the cookies). A site may also use temporary cookies called "session cookies," which are stored for a single user session with the site and are deleted as soon as the user's browser is shut down.

We automatically collect your IP address. An IP address is a unique series of numbers that identifies each computer connected to the Internet. An IP address can be used to provide information such as the date and time of a user's visit, the availability of requested files, the popularity of various site functions, and the amount of information transmitted to each user from a site. Presently, Dashboard Co-Op INC uses your IP address to address the frequency of your use of the Site and to determine the frequency with which certain pages and functions of the Site are accessed. This will allow us to improve the Site’s functionality and to determine which features generate the most interest. Only a particular computer is identified through its IP address, so your usage of the Site is not generally matched with your other Personal Data in such circumstances.

We use automated devices and applications, such as Squarespace Analytics, to evaluate usage of our Site. Analytics providers like Squarespace collect information such as how often users visit our Site and what pages they visit when they do. These analytics providers may collect your IP address, page views and date and time stamps, among other information, and they may combine the information that they collect about you on our Site with other information they have collected elsewhere. This Policy does not cover such third party use of data. For more information on how Squarespace handles the Personal Data and other information it collects, please see Squarespace’s privacy policy at https://www.squarespace.com/privacy.

We will not routinely attempt to match your particular IP address to any Personal Data that you may provide to Dashboard Co-Op INC on your own, except in certain exceptional situations. For example, in instances where Dashboard Co-Op INC reasonably suspects or determines that the Site is being used for any unacceptable, inappropriate, or illegal purposes, information relating to your use of the Site may be disclosed to other parties as is necessary to investigate the matter. Such information may also be disclosed pursuant to any authorized law enforcement investigation, or in order to avoid imminent physical harm to any person or harm to any Dashboard Co-Op INC property.

 

4. HOW WE USE AND/OR DISSEMINATE YOUR PERSONALLY IDENTIFIABLE INFORMATION

Once Personal Data is collected through your use of the Site, regardless of how often you use it, Dashboard Co-Op INC will make certain uses of such Personal Data for our own internal and administrative purposes. More specifically, Dashboard Co-Op INC may use your Personal Data and other information to:

Maintain proper organizational records and other relevant records;

Process your artist submissions and online donations;

Respond to your questions, comments and other inquiries;

Send you newsletters and other updates;

Communicate with you regarding additional uses of your Personal Data beyond the scope of this list;

Improve the content and general administration of the Site;

Perform internal operations on the Site (e.g., fraud prevention);

Troubleshoot software issues and operational problems with the Site;

Conduct data analysis and testing; and/or

Monitor usage of the Site.

Dashboard Co-Op INC may publish certain Personal Data or other information we collect from you when you provide us with data through the Site to funders we partner with, who may then use it to support arts projects in and around the geographical areas we serve, generally the southern region of the United States.

Except as noted herein, Dashboard Co-Op INC does not sell or share your Personal Data with any person or entity outside of Dashboard Co-Op INC.

A. Third Party Service Providers

Dashboard Co-Op INC contracts with certain third-party service providers to provide services on the Site. We provide third party service providers with information in our control so that services can be performed on Dashboard Co-Op INC’s behalf according to the terms of our agreement with the respective service provider. We do not purposely or knowingly disclose your Personal Data to third party service providers unless we are required to do so or we have your consent. Below is a non-exhaustive listing of third-party services used by Dashboard Co-Op INC that may relate to use of your Personal Data.

Dashboard Co-Op INC uses hosting and data storage service providers, such as Google Drive, to process and store data related to your use of the Site. It may also be used to process responses you provide to surveys and other questionnaires provided on or through the Site. More information on how Google Drive collects, processes and stores data can be found at https://policies.google.com/privacy.

Dashboard Co-Op INC uses website building and hosting providers, such as Squarespace, to host and customize the Site. More information on how Squarespace collects, processes and stores data can be found at https://www.squarespace.com/privacy.

Dashboard Co-Op INC uses donation/payment processors, such as PayPal, to process online donations you make on or through the Site. More information on how PayPal collects, processes and stores data can be found at https://www.paypal.com/us/webapps/mpp/ua/privacy-full.

Dashboard Co-Op INC may share certain portions of Personal Data and other information with its vendors in order to make the Site function properly. This may include sharing Personal Data and other information with:

Our email service providers, such as Gmail and Mailchimp, to send you newsletters and other online communications to which you have subscribed (more information available at https://policies.google.com/privacy?hl=en-US and https://mailchimp.com/legal/).

You may be able to opt-out of Dashboard Co-Op INC sharing your Personal Data with the entities identified above by sending Dashboard Co-Op INC a detailed email using the contact details provided under the “Contact Information” heading below, unless the sharing of your Personal Data is necessary to perform one of the following business purposes:

Counting ad impressions and evaluating their effectiveness;

Detecting and protecting against security incidents or other malicious, deceptive, fraudulent or illegal activity, and prosecuting those responsible for such activity;

Debugging or troubleshooting to identify and repair errors that impair the functionality of the Services;

Short-term, transient uses related to an existing interaction you are engaged in with Dashboard Co-Op INC;

Maintaining or servicing your accounts, processing payments/donations or fulfilling your orders or other transactions you authorize, verifying your information, providing advertising or marketing services and related analytic services;

Undertaking internal research for technological development and demonstration; or

Undertaking activities to verify or maintain the quality or safety of a service that is owned, manufactured, manufactured for, or controlled by Dashboard Co-Op INC, and to improve, upgrade, or enhance such service.

B. Other Disclosures

If you contact Dashboard Co-Op INC via email or letter regarding the Site and we are not the appropriate party regarding the subject of your inquiry, we may forward and disclose your communication to the appropriate party for the matters referred to therein. This could include our service provider, a vendor, a funding organization, or a state arts agency, for example. For instance, if you contact Dashboard Co-Op INC and have specific questions about our funding or the grant process, we may forward your communication to another party for consideration.

Dashboard Co-Op INC may also share your Personal Data with a third party if Dashboard Co-Op INC’s ownership status changes, such as if it is acquired by another entity.

Other than what is referenced above, the Personal Data and other information collected from you is not shared with nor sold to any person or entity outside of Dashboard Co-Op INC. By providing to Dashboard Co-Op INC the Personal Data and other information referenced above, you agree that Dashboard Co-Op INC may use, sell and share such Personal Data and other information in accordance with the terms of this Policy.

 

5. SECURITY AND RETENTION

We use appropriate technical and organizational measures to protect the Personal Data that we collect and process about you. The measures we use are designed to provide a level of security appropriate to the risk of processing your Personal Data.

While Dashboard Co-Op INC takes the issue of protecting your Personal Data seriously, you should exercise discretion in what information you disclose and/or transmit through the Site. Dashboard Co-Op INC cannot guarantee that information sent over the Internet is fully secure, and therefore the transmitted information may be intercepted by others before it reaches Dashboard Co-Op INC. If you are concerned about sending information to Dashboard Co-Op INC over the Internet, please send the information by a secure method or call us to make other arrangements. Dashboard Co-Op INC is not responsible for the security of information sent over the Internet.

Dashboard Co-Op INC retains Personal Data only for as long as necessary to fulfill the stated purpose for which the Personal Data was collected or otherwise processed, and thereafter for a variety of legitimate legal or business purposes. These may include retention periods that are: (i) mandated by law, contract or similar obligations applicable to Dashboard Co-Op INC’s operations; (ii) for preserving, resolving, defending or enforcing our legal/contractual rights; or (iii) needed to maintain adequate and accurate organizational and financial records. We will delete your Personal Data as soon as the respective purpose for its use is not applicable anymore and no legal obligation to retain such data exists.

If you have any questions about the security or retention of your Personal Data, you can contact us using the contact details provided under the “Contact Information” heading at the bottom of this Policy.

 

6. LEGAL BASIS FOR PROCESSING PERSONAL DATA

Our legal basis for collecting and using the Personal Data described above will depend on the type of Personal Data at issue and the specific context in which we collect it.

However, we will normally collect Personal Data from you only where we have your consent to do so, where we need the Personal Data to perform a contract with you, or where the processing is necessary to fulfill legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. In some cases, we may also have a legal obligation to collect Personal Data from you or may otherwise need the Personal Data to protect your vital interests or those of another person.

If we ask you to provide Personal Data to comply with a legal requirement or to perform a contract with you, we will make this clear at the relevant time and advise you whether the provision of your Personal Data is mandatory or not (as well as of the possible consequences if you do not provide your Personal Data).

If you have questions about or need further information concerning the legal basis on which we collect and use your Personal Data, please contact us using the contact details provided under the “Contact Information” heading, below.

 

7. REVIEW OF COLLECTED PERSONAL DATA/YOUR RIGHTS AND CHOICES

Depending on your place of residency, you may have certain rights regarding your Personal Data, namely the rights to:

access details on the Personal Data that Dashboard Co-Op INC holds about you at any time;

update and correct any inaccurate Personal Data that Dashboard Co-Op INC holds about you;

request erasure of your Personal Data;

request restrictions on Dashboard Co-Op INC’s processing of your Personal Data.

object at any time to Dashboard Co-Op INC’s processing of Personal Data concerning you;

withdraw any consent (with effect for the future) for marketing activities or the processing of Personal Data that you might have provided to Dashboard Co-Op INC;

opt-out of the sale of your Personal Data under certain circumstances;

request the portability of Personal Data that you have provided to Dashboard Co-Op INC; and

not be discriminated against, in terms of the services and prices offered on or through our Site, because you exercised these rights regarding the collection, use and sharing of your Personal Data.

If you would like to review, edit, delete or obtain a copy of any of the Personal Data Dashboard Co-Op INC holds about you, if you wish Dashboard Co-Op INC to stop using your Personal Data in the manners specified in this Policy, or if you would like to exercise the rights listed above in any other way, please contact us using the contact details provided under the “Contact Information” heading, below.

Even if you correct, update, or replace Personal Data that Dashboard Co-Op INC has collected about you, your outdated information may still exist indefinitely in other forums or on other sites as they may archive your information for an indeterminate period of time. This may also occur even if you no longer use the Site. Therefore, please be as specific as possible in your request. If the request relates to information that Dashboard Co-Op INC needs to make the Site function properly for you, you may not be able to use the Site properly moving forward.

Under the General Data Protection Regulation (“GDPR”), if you are within or are a resident of the European Union or the United Kingdom, then you also have the right to lodge a complaint about Dashboard Co-Op INC’s processing of your Personal Data with a supervisory authority. In particular, you may lodge a complaint in the Member State where you live or work or where the alleged violation took place.

We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws. Requests can also be made using the contact information supplied below.

We collect only the information that is reasonably required in connection with the Site. Dashboard Co-Op INC reserves the right to maintain proper organizational records as required by law, or for otherwise legitimate interests to the extent permitted by law, even if such records contain your Personal Data.

Dashboard Co-Op INC does not knowingly collect any information from minors, nor is the Site directed at or intended for minors. If a minor somehow uploads/posts information to the Site that is publicly available, and the minor subsequently wants that same information deleted, the minor has a right to request that said information be removed from public viewing. A minor may email info@dashboard.us and request that any such information be removed. Any removal of content by Dashboard Co-Op INC does not ensure or guarantee complete or comprehensive removal of the content in all places. The content may have been shared or reposted by other parties, or certain laws may require maintenance of the content or information.

Dashboard Co-Op INC does not respond to nor recognize “do not track” or similar technical requests you may activate through your computer or browser settings.

 

8. CHILDREN'S INFORMATION

The Site is intended for individuals 18 years of age and older.

The Site is not directed at, marketed to, nor intended for, children under 16 years of age. Dashboard Co-Op INC does not actively market, target, or direct our efforts to, or knowingly collect Personal Data from, children under 16 years of age. The content and use of the Site is intended for adults only. If Dashboard Co-Op INC learns that any information was provided through the Site by a person younger than 16 years of age, Dashboard Co-Op INC will delete the information immediately. If you believe we might have any information from or about a child under 16 without appropriate permissions from a parent or guardian, please contact us using the contact details provided under the “Contact Information” heading at the bottom of this Policy.

 

9. CALIFORNIA RESIDENTS

If you are a resident of California, in addition to the rights set forth in this Privacy Policy, you have the right to request information from us regarding any disclosure of Personal Data to third parties for their direct marketing purposes under California’s “Shine the Light'' law. If you wish to make such a request, please send an e-mail to info@dashboard.us with “Request for California Privacy Information” on the subject line and your name in the body of the message. In response, we will email you the required details regarding the information we shared with such third parties during the prior calendar year.

 

10. NEVADA RESIDENTS

If you are a resident of Nevada, you have the right to opt out of a sale of your data. If you wish to exercise your rights under Nevada Revised Statutes Chapter 603A, you may send an email to info@dashboard.us with “Nevada Opt Out Request” on the subject line and your name in the body of the message.

 

11. LINKS TO OTHER WEBSITES AND ONLINE SERVICES

As stated above, the Site may contain hypertext links to other external websites, applications or other online services. We are not responsible or liable for the content, transmissions, or privacy practices of these external services and any use or access of such services is subject to the privacy policy of each such site or service. Any questions that you may have regarding another site’s content, transmissions, or privacy practices must be directed to the appropriate party which operates that service.

Dashboard Co-Op INC may also allow interaction between the Site and other sites, mobile apps or other online locations which provide social media sharing services. This may include the “Like” button or other plugins available through the Site that allow you to share information with persons outside of the Site. Please consult the privacy policies of those third-party providers before using them to make sure you are comfortable with the level of sharing.

 

12. INTERNATIONAL CONCERNS AND CONSENT TO DATA TRANSMISSION

If you are outside of the United States, you are responsible for complying with any local laws regarding your use of the Site, and any related data collection. You also agree and acknowledge that by providing any information, including Personal Data, through the Site, that such information will be transmitted to, and stored in, the United States.

If you are a resident of the EU or the UK, the Personal Data that we collect from you may be disclosed to and processed by staff operating outside the EU or the UK. Disclosure will be to individuals who work for Dashboard Co-Op INC, our related organizations, and companies with which we have contracted to process or store this data on Dashboard Co-Op INC’s behalf. By providing us Personal Data on or through the Site, you are indicating your consent for your Personal Data to be sent and stored outside the EU or the UK.

The individuals and organizations that receive Personal Data as a result of international transfers out of the EU or the UK must follow our express instructions with respect to the use of Personal Data and they must comply with appropriate security measures to protect your information.

 

13. CONTACT INFORMATION

For any questions about this Privacy Policy or Our information collection and dissemination practices, please contact Dashboard Co-Op INC via mail at: Dashboard Co-Op INC, 245 North Highland Avenue, Suite 230-242, Atlanta, GA 30307; or via email at info@dashboard.us.